Exhibitor Guide

Exhibiting at HandyCon

Showcase your games in a friendly, relaxed environment.

We have options to playtest your designs, to demonstrate and sell your games or to set up a stand purely for trade.

At our last event in August 2019 we had around 1500 footfall (over 600 unique) across the duration of the convention.

We may also be able to provide additional space and support for you to run events or tournaments, subject to availability and requirements.

We have a number of different options to suit your needs:

Playtest Table

for unpublished games still in development
£ 10 Per Slot

 

  • Get feedback on your designs
  • Located in the Playtest Zone
  • Available in half day slots

Exhibitor Table

showcase and sell your games
£ 65 Per Day

(or £175 total for 3 days)

  • Demo and sell your games
  • Located in the main gaming hall
  • Book for 1 - 3 days

Exhibitor / Trade Stand

dedicated space in a high traffic area
£300
£ 250 for 3 days

 

  • 2.5m x 2m dedicated space
  • Located in our highest foot traffic area
  • Power, storage and other extras included
Premium

More Details

Playtest Tables

Playtest tables are reserved for games still in development. They can be a great way to get your prototype in front of attendees and receive feedback on your designs. They cannot be used for exhibiting published or finished designs and selling is not allowed.

 

Cost:

Playtesting tables are available in morning and afternoon slots for each day, priced at £10 a slot. You are welcome to book multiple slots, but are limited to one table per slot (if you book more than this we will cancel and refund the extra tables). 

 

Location:

Playtest Zone

 

Included:

1 x 5ft rectangular table.

1 x tablecloth (but you are welcome to supply your own).

4 x chairs

Listing on the event page

Game Finder access (to post bookable demo slots in advance of the event)

 

Does not include:

Entry tickets, which are required in addition to booking playtest tables.

Selling

Space for banners

 

Opening / Set-up Times:

Playtest tables are available at the times they are booked for, with 30 mins of set up and tear down time either side.

AM: 9am – 2pm

PM: 3pm – 8pm

 

Additional Information:

Playtest tables are reserved for games still in development and cannot be used for exhibiting published or finished designs. You are welcome to book multiple slots, but are limited to one table per slot.

Note that if you book an AM and PM slot on the same day, you will be assigned one table from 9am – 8pm (meaning you will have the same table for each slot and can use the 2pm – 3pm set up / tear down time as you wish).

We reserve the right to cancel any orders that do not adhere to these guidelines.

 

Booking Instructions:

You can book playtest tables directly from our shop using the button below. Once you have booked a slot, you must fill out a Playtest Table Details Form about the games you will be playtesting. Please note that failure to submit this form may result in the cancellation of your booking.

Exhibitor Tables

We offer a limited number of exhibitor tables, available per day or for the whole con. These are great if you want to demo your games to attendees and sell them too, but don’t require a full stand. You are able to book multiple tables.

 

Cost:

£65 per day or £175 for all 3 days.

Discounts are available when booking multiple tables. Get in touch with us for more information.

 

Location:

Main Gaming Hall (Berkshire Suites)

 

Included:

1 x 5ft rectangular table.

1 x tablecloth.

4 x chairs.

1 x Entry pass (each person working at your table requires an entry pass. You can purchase 1 additional entry pass at the reduced price of £5/day. Any further additional entry passes are available for the regular price of admission).

Space for 1 floor-standing roller banner (not supplied).

Your company/game listed as an exhibitor on the event page.

Selling is allowed, but only in addition to demonstrating games.

Game Finder access (to post bookable demo slots in advance of the event)

 

Does not include:

Space for additional furniture or displays.

Guaranteed access to power, although this may be available.

Additional storage space (all items must be kept on or under your table).

 

Opening / Set Up Times:

Exhibitor tables are accessible at the following times, for each day they are booked for:

Set up: 8am – 9am

Operating hours: 9am – 8pm

Tear down: 8pm – 10pm

Exhibitors booked on the Friday are also welcome to set up on the Thursday evening from 6pm – 9pm.

Please note that the gaming halls are not locked at night (including Thursday night) and are open to the public and/or hotel staff for the duration of the convention. Any items left unattended overnight or at any time during the convention are done so entirely at your own risk.

 

Additional Information:

Note that these tables are for the exhibiting and selling of games, not purely for trade (please see the Exhibitor / Trade Stand section if you only want to sell games or other related items).

 

Booking Instructions:

  • Initial enquiries should be made via the booking form below. If you have any questions you can get in touch via email before you submit the form.
  • We will then contact you to confirm the space you requested is available and to issue an invoice for the total cost along with the full terms and conditions (please read these carefully as payment of the invoice constitutes your acceptance of our terms and conditions). Note that we may ask for additional information about the games or items you are looking to exhibit and/or sell to ensure they a good fit for the event.
  • The full amount must then be paid within 14 days to secure your booking. If an invoice is issued within 14 days of the commencement of the event, you must pay the full value of the invoice as soon as possible and at least 48 hours prior to the commencement of the event. We can accept payment via: (i) bank transfer or (ii) PayPal for payments of up to £100. Full payment details will be included on the invoice.
  • Details on cancellation can be found in Section 5 of the full terms and conditions.
Exhibitor Table Booking Form​

Required fields are marked with *

Full Name *

Email *

Website

Company Name

Address *

Which days would you like to book for? *
FridaySaturdaySunday

How many tables would you like to book? *

Do you require any additional entry passes? (Each table booked includes 1 entry pass. Every person working your table(s) requires an entry pass.)
YesNo

How many additional passes do you require? (You can purchase 1 additional entry pass for the reduced price of £5/day per table booked. Any further additional entry passes are available for the full price of admission)

Please state the names to include on the additional entry passes:

Please provide a brief description of the game(s) you will be exhibiting *

Please upload your company logo (.jpg/.jpeg/.png, Max 2MB) for us to use on the event page

Would you like to be included/tagged in posts on social media?

Your social media details:
Facebook

Twitter

Instagram

If you have an image you would like us to include in our posts on social media, please upload it here (.jpg/.jpeg/png, ideally 1200 x 628 pixels, Max 2MB)

Additional Information / Comments

If you are looking to book an Exhibitor / Trade Stand rather than a table, please use the form in the section below.

Exhibitor / Trade Stands

Exhibitor / Trade Stands are located in the lobby near the HandyCon front desk, which is our highest foot traffic area. Bringing additional furniture is allowed, meaning you can customise your stand space to your requirements. You are able to book multiple stands to put together should you require more space.

 

Cost:

£250 for all 3 days.

Discounts are available when booking multiple stands. Get in touch with us for more information.

 

Location:

Lobby Area

 

Included:

2m x 2.5m floorspace

1 x 5ft rectangular table.

1 x tablecloth.

1 – 6 chairs.

Selling is allowed

You are permitted to bring additional furniture and displays.

1 x Entry pass (Each person working at your stand requires an entry pass. You may purchase up to 2 additional entry passes at the reduced price of £15 each. Any further additional entry passes are available for the regular price of admission).

1 x plug socket for power (can accommodate one 4 socket extension).

Premium WiFi for up to 4 devices.

Additional space for storage (note that this space is only accessible via stairs).

Your company/game listed as an exhibitor on the event page.

Game Finder access (to post bookable demo slots in advance of the event)

 

Does not include:

Ability to book individual days. Exhibitor / Trade stands are only available for the duration of the convention.

 

Opening / Set Up Times:

Exhibitor stands are accessible at the following times:

Thursday Evening set up: 6pm – 9pm

Friday – Sunday Morning set up/pre-opening: 8am – 9am

Friday – Sunday Operating Hours: 9am – 8pm

Sunday Evening Tear down: 8pm – 10pm

Please note that the gaming halls are not locked at night (including Thursday night) and are open to the public and/or hotel staff for the duration of the convention. Any items left unattended overnight or at any time during the convention are done so entirely at your own risk.

 

Booking Instructions:

  • Initial enquiries should be made via the booking form below. If you have any questions you can get in touch via email before you submit the form.
  • We will then contact you to confirm the space you requested is available and to issue an invoice for the total cost along with the full terms and conditions (please read these carefully as payment of the invoice constitutes your acceptance of our terms and conditions). Note that we may ask for additional information about the games or items you are looking to exhibit and/or sell to ensure they a good fit for the event.
  • The full amount must then be paid within 14 days to secure your booking. If an invoice is issued within 14 days of the commencement of the event, you must pay the full value of the invoice as soon as possible and at least 48 hours prior to the commencement of the event. We can accept payment via: (i) bank transfer or (ii) PayPal for payments of up to £100. Full payment details will be included on the invoice.
  • Details on cancellation can be found in Section 5 of the full terms and conditions.
Exhibitor / Trade Stand Booking Form​

Required fields are marked with *

Full Name *

Email *

Website

Company Name

Address *

Are you applying for stand space to use an as an exhibitor (exhibiting and selling your own games) or a trader (only selling games and/or other wares)?
ExhibitorTrader

How many exhibitor / trade stands would you like to book? *

How many 5ft tables do you require? (max 1 per stand booked) *

How many chairs do you require? (max 6 per stand booked) *

Do you require any additional entry passes? (Each stand booked includes 1 entry pass. Every person working your stand(s) requires an entry pass.)
YesNo

How many additional passes do you require? (You may purchase up to 2 additional entry passes at the reduced price of £15 for each stand booked. Any further additional entry passes are available for the full price of admission)

Please state the names to include on the additional entry passes:

Please provide a brief description of the game(s) you will be exhibiting *
Please provide a brief description of items you will be selling *

Please upload your company logo (.jpg/.jpeg/.png, Max 2MB) for us to use on the event page

Would you like to be included/tagged in posts on social media?

Your social media details:
Facebook

Twitter

Instagram

If you have an image you would like us to include in our posts on social media, please upload it here (.jpg/.jpeg/png, ideally 1200 x 628 pixels, Max 2MB)

Additional Information / Comments

If you are looking to book an Exhibitor Table rather than a stand, please use the form in the section above.

Compare Options

  • Playtest Table
  • Exhibitor Table
  • Exhibitor / Trade Stand
Playtest TableExhibitor TableExhibitor / Trade Stand
£10
/slot
£65
/day

(or £175 total for 3 days)

£300£250
/3 days

(Introductory Offer)

LocationPlaytest ZoneBerkshire SuitesHigh foot traffic lobby area
Stand Size--2.5 m x 2m
Bookable for Individual Slots / Days
Selling Allowed
Passes Included11
Additional Discounted Passes£5/day (max 1 per table)£15 (max 2 per stand)
Table1 x 5ft Rectangular (with tablecloth)1 x 5ft Rectangular (with tablecloth)1 x 5ft Rectangular (with tablecloth)
Chairs441 - 6
Space for Banners1 x floor standing roller banner
Bring Own Furniture
Power IncludedNot guaranteed
Standard WiFi
Cafe style public access WiFi
Premium WiFi
Up to 4 devices
Additional Storage Space
Game Finder Access
You can post events to our Game Finder, allowing attendees to book demo slots in advance of the event
Additional Info / RestrictionsPlaytest tables are reserved for games still in development. They cannot be used for exhibiting published or finished designs. You are welcome to book multiple slots, but are limited to one table per slot.£65/day or £175 total if booked for all three days.Designated floor space located in our highest traffic lobby area.
Book NowBook NowBook Now

Events & Tournaments

Are you interested in running an event or tournament at HandyCon?

We may be able to provide additional space and support for you to run events or tournaments, subject to availability and requirements.

Get in touch with us with details about your event to find out more.

Library Donations

The HandyCon Library currently has over 300 games, which attendees can use for free for the duration of the convention. You can find a (somewhat) up to date list of all games in the library here.

If you would like to donate your games to our library, please get in touch.

Contact Us

If you have any questions about exhibiting, trading or playtesting at HandyCon, please get in touch via email.